Claremont Homes Scales a Multi-Entity Development Model with NetSuite + FullClarity
By: Rich Uphus | November 10, 2025
Introduction
Claremont Homes is a privately held real estate developer specializing in self-storage and multifamily communities. The company operates three integrated divisions—pre-development, construction, and property management—on a sophisticated multi-entity structure managed by a lean finance team.
To support its growth model, Claremont chose NetSuite as its ERP foundation and implemented FullClarity Construction for NetSuite as its native construction finance engine—so job cost, contracts, change orders, and lender draws all run inside NetSuite from a single source of truth.
"With other systems, we were working around limitations. With FullClarity, it was either already there or they said, ‘We can make that happen.’ That changed the whole NetSuite experience."
- Cindy Thompson, Controller, Claremont Homes
At a Glance
Industry: Self-storage & multifamily development
Environment: Multi-entity structure with extensive banking relationships
Team: Controller, two accountants, part-time AP
Key Results:
- Project setup: ~2 weeks → 1–2 hours
- An estimated 3–5% better financial outcomes on major projects
- Loan draws: ~40 hours → ~4 hours
- Scaled growth without adding back-office headcount
"FullClarity being a SuiteApp inside NetSuite—and checking all of our boxes—was huge for us."
- Cindy Thompson, Controller, Claremont Homes
The Challenge
Rapid growth, complex financing, and no room for inefficiency
As Claremont expanded, three constraints emerged:
1. Manual, Week-Long Loan Draws
- Monthly construction loan draws were assembled in spreadsheets.
- AIA schedules require line-by-line reconciliation.
- Each cycle consumed about 40 hours of senior accounting time and relied on a single person’s expertise.
2. Slow Project Setup
- Moving projects from development to construction meant rebuilding job cost structures from scratch.
- Setups frequently took two weeks or more, tying up senior resources and creating inconsistencies across jobs.
3. Limited Real-Time Visibility
- Executives relied on static, after-the-fact reports.
- Overruns surfaced late, driving reactive cuts to marketing, finishes, or amenities that could impact lease-up and returns.
Claremont needed a NetSuite-native construction platform to automate core processes, provide real-time visibility, and support disciplined growth with a lean team.
"We went from 2 weeks minimum to set up a job cost project to having it live in an hour or two."
- Cindy Thompson, Controller, Claremont Homes
Why FullClarity Construction for NetSuite
Claremont selected FullClarity for four (4) reasons:
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1. Native to NetSuite
- Runs as a SuiteApp inside NetSuite—no syncs, no duplicate databases, no integration risk.
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2. End-to-End Construction Coverage
- Job cost, budgets, contracts, change orders, AIA/SOV, loan draws, and portfolio reporting are aligned to how owners and lenders view projects.
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3. Drill-Down Visibility
- From portfolio to project to cost code to invoice in a few clicks, enabling live, data-backed conversations.
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4. Trusted Partner
- Responsive team with construction and NetSuite expertise; enhancements delivered without heavy custom build-arounds.
"It used to take 40 hours to do a loan draw. Now it takes about 4 hours—and the bank loves the output."
- Cindy Thompson, Controller, Claremont Homes
"Every AP invoice flows seamlessly; we’re not manipulating spreadsheets anymore."
“We’re a small business producing bank-ready AIA reports that look like they came from a giant GC.”
"FullClarity lets us set up development jobs properly, so we walk into the bank with clean, credible numbers."
"In an executive meeting, I can pull up any project, drill down to the invoice, and answer questions on the spot."
"The timeliness is huge. We’re making decisions throughout the project instead of reacting at the end—and that has a real dollars-and-cents impact."
The Solution
A single construction finance engine inside NetSuite
1. Seamless, AIA-Ready Draw Management
FullClarity turned draws into a fast, controlled workflow:
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- AP invoices are entered in NetSuite only once, to the correct jobs and codes.
- Eligible costs are tagged to each draw in FullClarity.
- AIA-style, lender-ready packages are generated directly from live data.
- Clear indicators show which invoices are included and when draws are closed.
- Impact
- ~40 hours → ~4 hours per draw
- ≈432 hours/year saved
- Higher accuracy and stronger lender confidence.
2. Development-to-Construction in Hours, Not Weeks
Claremont now sets projects up correctly from day one:
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- Jobs are opened early to capture development-phase soft costs.
- Template-based setup standardizes cost codes and structures.
- When construction begins, the project is ready to run.
- Impact
What once took weeks now takes about 1–2 hours per project—improving speed, consistency, and reporting quality.
3. Real-Time Visibility That Protects Margin
With FullClarity:
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- Job cost, commitments, and variances are visible in real time.
- Leadership can drill into details during review meetings without having to use offline spreadsheets.
- Potential overruns are identified mid-project, when course corrections still work.
- Impact
Claremont estimates these capabilities support 3–5% better financial outcomes on major projects by avoiding preventable overruns and protecting high-impact spend.
4. Scaling a Complex Structure with a Lean Team
NetSuite + FullClarity enables Claremont to:
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- Support a complex multi-entity environment with a small, sustainable team.
- Reduce reliance on manual workarounds and individual heroics.
- Increase auditability, lender trust, and executive confidence.
- Impact
- Avoided at least one additional FTE while project volume increased.
- Scaled entities, sites, and loans without overloading staff
- Freed senior staff to focus on analysis and strategy, not manual reconciliation
“The system is so seamless our construction accountant can teach the AP clerk what to tick and move on.”
— Cindy Thompson, Controller, Claremont Homes
Results Snapshot
With FullClarity Construction for NetSuite, Claremont Homes:
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- Cut loan draw preparation time by ~90%
- Reduced project setup from weeks to hours
- Improved financial outcomes on major projects (estimated 3–5% margin impact)
- Scaled growth without adding back-office headcount
- Scaled growth without adding back-office headcount
"FullClarity lets us run a very complex structure with a very small team—and still sleep at night."
— Cindy Thompson, Controller, Claremont Homes
About FullClarity
FullClarity delivers NetSuite-native applications built for construction and project-based businesses. Construction for NetSuite centralizes job cost, contracts, change orders, loan draws, compliance, and reporting—directly inside NetSuite, with no integrations to maintain.
